Resignation letter

Subject: Leadership and Management (Theory)

Overview

A resignation letter should be concise, brief, focused, and to the point. There's no need to go into detail about why you're going. Simply inform the employer of your departure date and express your appreciation for your time with the organization. A well-written resignation letter can help to guarantee that the resignation goes well and that you keep a strong connection with your former employer. A resignation letter also serves as official notice that one is leaving the company.

A resignation letter should be succinct, to the point, and uncomplicated. There is no need to go into detail about why you are leaving. Simply inform the employer of your departure date and express your gratitude for your time with the organization. A well-written resignation letter can assist ensure a smooth transition and retaining a strong relationship with a former company. A resignation letter also serves as official notice that the employee is leaving the organization.

Guidelines

When writing a letter, adhere to a few basic formatting guidelines.

  • Begin the letter with the date in the upper left-hand corner.
  • List the name and address of the person to whom the letter is addressed after skipping two lines.
  • Begin with the desired salutation, followed by a colon, then skip one line.
  • Begin your letter by skipping one line and inserting one line between each paragraph.
  • Skip two lines at the end of the letter and type your ending, such as "sincerely." Skip four lines and type your name, then sign your name in the space above with a black pen.
  • Keep the letter as nice and upbeat as possible, as future employees may read it.
  • Avoid generic greetings such as "To whom it may concern." Address letters to the boss or the person who directly reports to that person by name.
  • Begin the letter by informing the management or employer that you are departing from your current position. "This letter is to act as an official resignation from my current position at," for example (company name). My last day of work will be tomorrow (date of last day).
  • Make a note of your termination date so that your employer can easily identify your last day of work.
  • Briefly describe your favorite experiences in your current position. For example, you may say, "I have thoroughly loved my time here and have learned so much that I will be able to apply for many years to come."
  • List your reasons for resigning if you want to, but it is not essential. If you wish to justify your resignation, make it brief and to the point. For example, if you're leaving because of medical troubles, state, "due to recent medical issues, I am unable to continue my current position with this organization."
  • If you've been dissatisfied with your position, a comment like "I've decided to pursue other opportunities for personal reasons" will suffice.
  • Avoid making any statements, positive or negative, that could be used against you later.
  • Thank the employer for the opportunity to work for him and sign your name at the end of the letter.
  • Consider a personal and uplifting closing line like "I wish you and everyone at (business name) the best and want to keep in touch."

Example of Letter of Resignation

To

The Chairperson,

ABC Company, Kathmandu

Nepal

Subject: Resignation From the Post of Staff Nurse.

Dear sir/madam,

I respectfully explain that owing to personal issues, I am forced to leave the valley/country and relocate permanently. As a result, I will be unable to continue working as a staff nurse in your practice. As a result, I respectfully request that you accept my resignation, effective July 10, 2015.

Thank you for the professional and personal development opportunities you have afforded me over the last five years. I enjoyed working for the organization and valued the assistance given to me during my time there. I wish you and your crew the best of luck and look forward to continuing in touch.

I'd like to assist with the transition of my responsibilities so that systems continue to run properly after my departure.

Yours sincerely,

ABC

References
Things to remember
  • A resignation letter should be succinct, to the point, and uncomplicated.
  • There is no need to go into detail about why you are leaving. Simply inform the employer of your departure date and express your gratitude for your time with the organization.
  • A well-written resignation letter can help to achieve a seamless departure and retain a great connection with the previous company.
  • A resignation letter also serves as official notice that the employee is leaving the organization.
Questions and Answers

A resignation letter needs to be straightforward, succinct, precise, and to the point. No more explanation of the cause for departing is necessary. Just let the employer know that you appreciate their time and the date that you will be leaving. A professionally written resignation letter can ensure a smooth transition and support maintaining goodwill with the former employer.

When writing a letter, adhere to a few simple formatting guidelines.

  • The date in the upper-left corner of the opening paragraph of the letter.
  • List the recipient's name and address two lines after the letter's heading.
  • Skip one line, then start with the appropriate salutation and a colon.
  • Your letter should now begin, with a line gap between each paragraph.
  • Skip two lines and enter your ending, such as "sincerely," at the end of the letter. Skip the first four lines, type your name, and then sign your name in the area above using a black pen.
  • Because it might be read by prospective employees, make the letter as welcoming and upbeat as you can.
  • Avoid using generic salutations like "To whom it may concern" and instead address letters to the manager or the individual who reports directly to that person by name.
  • Inform the manager or employer at the start of the letter that you are quitting your job. For instance, the opening sentence could be: "This letter serves as my formal resignation from my current position at (company name). My last day of employment is (date of last day).
  • So that your employer can quickly identify the day you last worked, write down your ending date clearly.
  • Briefly describe the satisfying experiences you had while holding your current position. You may say, "I've liked my stay here and have learnt so much that I'll be able to utilize for years to come," as an example.
  • If you feel inspired to do so, though it is not essential, list your reasons for resigning. If you decide to do so, be succinct and to the point when describing your resignation. Write something like, "Due to recent medical issues, I am unable to continue my current employment with this company," if you're leaving because of health issues.
  • A comment like "I have decided to pursue other choices for personal reasons" is sufficient if you've been dissatisfied with your employment.
  • Avoid saying anything that might subsequently be used against you, whether it be positive or negative.
  • Thank the employer for the opportunity to work for him, and then sign your name to end the letter.
  • Consider a closing line like "I wish you and everyone at (company name) only the best and I hope to keep in touch" as a personal and positive closing.

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